This year I have faced some big changes as I changed schools. I went from teaching seven 45 minute classes a day (each one a different prep) to a modified block schedule with six classes being 1 hour and 30 minute (alternating every day) and two 45 minute classes that meet every day. I only 2 preps. I love the new schedule. Here is how I dealt with some of the organizational challenges.
I created a spreadsheet on Google Sheets that I use to track what I have assigned or shown/discussed during the week. I try to keep all of my English classes the same but sometimes they get off schedule due to assemblies, holidays, etc. My spreadsheet helps me make sure that I remember where we left off and what we still need to do. A great thing about Google Sheets is that I can access it from anywhere with an internet connection.
I also created a calendar in a Google Doc for my students to help them keep track of homework, quizzes, and tests. They have a printed copy that they keep in their portfolio to record due dates on. The Google Doc is also linked under the about tab of our Google Classroom so students can check it if they don’t have their printed copy with them. It’s also nice to email the link to parents that want to help their child stay on top of their work. I took the weekends off the calendar to make more space for the other days. At the end of the month I save a copy of it for my records then on the original I just change it to the next month so the link remains the same. I like that I can also link to any relevant website. For our vocabulary quizzes I link to our Quizlet deck for that week. I collect them at the end of the month and add it to their participation grade. They must have added all due dates to it to earn their participation points.
I keep a folder on my desk for anything that I have to reference throughout the week such as master copies, copies I use to demonstrate, a list of students I need to check up with, etc.
Keeping up with absent work can be a challenge. Students who know in advance that they will be gone (such as going to a school sanctioned event or activity or a scheduled in advance doctors appointment) must send me an email to request the work they will miss in advance. The emails help remind me to get it ready and help me create a record of who asked for their work and who did not.
For other absences I have a hanging file folder pocket chart on the wall. Each class period has a folder. Students who were absent are reminded to check their class folder for any assignments they missed as well as checking the Google Classroom. This makes it super easy for me to keep up with missing work. I just write down the students name and date on the paper and stick in the folder during class. That way I don’t have to search for it later and the students know where to find it when they return to school. They are expected to check it when they return and they generally have 2 school days to complete and return it unless it was a long absence.
Coming soon: Organizing Paper